Admin Assistant – Office Operations: Support day-to-day administrative operations to ensure smooth workflow across all departments. Handle documentation, scheduling, and correspondence while maintaining high standards of accuracy and confidentiality. Coordinate with various teams to streamline tasks and improve operational efficiency. Monitor office supplies, manage records, and assist in preparing reports and presentations. Proactively identify process improvements and support management in implementing them. Maintain organized filing systems and digital databases. Ensure timely completion of administrative tasks while supporting a collaborative work environment.

Communication & Coordination: Serve as the primary point of contact for internal teams and external stakeholders. Answer phone calls, emails, and inquiries professionally. Coordinate meetings, appointments, and events, ensuring proper preparation and follow-up. Collaborate with colleagues across departments to facilitate information flow and enhance productivity. Prepare meeting agendas, take notes, and distribute action items effectively. Support interdepartmental communication and ensure that deadlines and responsibilities are clearly understood. Help create a positive and professional office atmosphere.

Document Management & Reporting: Prepare, proofread, and manage documents, reports, and spreadsheets accurately and efficiently. Maintain digital and physical filing systems for easy retrieval of information. Track progress on projects, generate status updates, and compile data for management review. Ensure all documentation meets company standards and compliance requirements. Organize records for audits and support preparation of reports for leadership. Manage confidential information responsibly and securely. Assist in drafting letters, memos, and presentations as needed.

Task Prioritization & Time Management: Effectively prioritize tasks to ensure critical deadlines are met. Manage multiple responsibilities simultaneously while maintaining attention to detail. Assist team members in meeting project timelines and support executives in day-to-day scheduling. Proactively anticipate needs and follow up on pending tasks. Use organizational skills to create a structured workflow for both short-term and long-term projects. Identify areas where processes can be streamlined to enhance efficiency. Maintain a flexible approach to handle last-minute changes or urgent requests.

Team Support & Collaboration: Work closely with team members to support various administrative and operational needs. Assist in onboarding new employees, providing orientation, and helping with training sessions. Foster a collaborative environment by offering support wherever required. Participate in team meetings, take notes, and follow up on action points. Support cross-functional projects and initiatives, ensuring deadlines and quality standards are met. Promote a positive team culture through professional interactions and problem-solving. Assist leadership in delegating tasks and ensuring completion of departmental objectives.

Technology & Tools Management: Utilize office software such as Microsoft Office Suite, Google Workspace, or other tools to manage tasks efficiently. Maintain digital calendars, databases, and cloud-based storage systems. Troubleshoot minor technical issues and coordinate with IT support for more complex problems. Prepare presentations, reports, and spreadsheets using appropriate software tools. Continuously learn and adapt to new technologies that enhance productivity. Ensure data is accurately entered and backed up regularly. Support digital communication channels and assist in virtual meetings and remote collaborations.

Customer Interaction & Professionalism: Engage with clients, vendors, and stakeholders with professionalism and courtesy. Respond to inquiries promptly and provide accurate information. Support relationship-building efforts and act as a bridge between internal teams and external contacts. Maintain a high standard of professionalism in all communications and correspondence. Help resolve minor issues independently and escalate more complex concerns to management. Promote SEHA’s values of excellence, integrity, and teamwork in all interactions.

How to Apply:

Send your CV to Nelsayed@seha.ae with the job title “Admin Assistant” in the subject line. Include a brief cover letter highlighting your experience, organizational skills, and why you are a great fit for the role. Applications will be reviewed promptly, and shortlisted candidates may be invited for interviews. Ensure your CV includes relevant experience, skills, and qualifications. Early applications are encouraged as positions may be filled quickly.

About Us:

SEHA is a leading healthcare organization committed to delivering high-quality medical services across the UAE. We prioritize excellence, innovation, and patient-centered care, supported by a professional and dedicated team. SEHA provides a dynamic work environment with opportunities for growth, skill development, and collaboration. Our culture promotes professionalism, teamwork, and continuous improvement, making SEHA a place where talent is recognized and nurtured.