Role Overview –Suhail Shahab Enterprises a reputed Investment Company based in Dubai is hiring an HR Admin for an immediate full-time, on-site role. This position is ideal for organized, detail-oriented HR professionals with relevant HR and administrative experience who can manage HR documentation, maintain employee records, coordinate HR activities, and provide efficient administrative support within a professional investment firm environment.

HR Documentation and Record Management – You will manage HR documentation and maintain employee records by updating employee files, organizing personnel databases, maintaining contracts and agreements, tracking document expiry dates (passports, visas, labor cards, Emirates IDs), and ensuring all documentation is properly filed, accessible, and compliant with UAE labor law.

Recruitment and Hiring Support – You will support recruitment activities by posting job advertisements, screening CVs, coordinating interview schedules, communicating with candidates, maintaining recruitment trackers, and assisting hiring managers throughout the selection process.

Employee Onboarding and Offboarding – You will manage employee onboarding and offboarding by preparing employment contracts and documentation, coordinating induction programs, collecting required paperwork, processing resignations, conducting exit formalities, and ensuring smooth transitions for all new joiners and departing employees.

Visa and Immigration Coordination – You will coordinate visa and immigration processes by liaising with PROs and government authorities (MOHRE, ICA), preparing visa applications, tracking visa statuses, managing renewals and cancellations, coordinating medical tests and Emirates ID processing, and ensuring all immigration activities are completed accurately and on time.

Payroll and Attendance Support – You will assist with payroll administration by collecting and verifying attendance data, coordinating with the payroll team or finance department, processing leave requests, managing timesheets, and ensuring accurate and timely payroll processing.

Employee Relations and Communication – You will support employee relations by responding to HR inquiries, assisting with policy clarifications, communicating HR announcements, maintaining open channels of communication, and serving as a point of contact for employee concerns, escalating issues to the HR Manager when necessary.

HR Policies and Compliance – You will support HR compliance by maintaining knowledge of UAE labor law, ensuring employment contracts and documentation adhere to legal requirements, coordinating health insurance enrollment, and assisting with labor inspections and audits.

Administrative HR Support – You will provide general administrative support to the HR department by managing HR calendars, preparing HR correspondence, organizing meetings, maintaining office supplies, and ensuring the HR function operates smoothly and efficiently.

Leave and Attendance Management – You will manage leave and attendance by tracking employee leave balances, processing leave requests, monitoring absenteeism, generating attendance reports, and ensuring compliance with company leave policies and UAE labor law.

HR Coordination and Workflow – You will coordinate HR activities by liaising with internal departments (finance, operations, management), supporting workforce planning, facilitating information flow, and ensuring alignment between HR functions and business operations.

HRIS and Documentation Systems – You will use HR information systems (HRIS) and documentation tools by maintaining employee data, generating reports, tracking HR metrics (headcount, turnover, absenteeism), and ensuring all HR systems are updated accurately and in a timely manner.

HR and Admin Experience (Required) – Relevant HR and administrative experience is required. Your background should demonstrate foundational to intermediate knowledge of HR operations, employee administration, documentation management, and coordination tasks.

Good Communication Skills (Required) – Good verbal and written communication skills are required. You should be capable of engaging with employees, candidates, management, PROs, and external service providers with professionalism, clarity, and courtesy.

Organizational Skills (Required) – Strong organizational and multitasking abilities are required. You should be comfortable managing multiple HR tasks simultaneously, meeting deadlines, and maintaining attention to detail across all HR functions.

Documentation and Record-Keeping Skills (Required) – The ability to handle documentation, employee records, and coordination efficiently is required. You should be detail-oriented, accurate, and capable of maintaining organized, compliant HR records.

UAE Labor Law Awareness (Preferred) – Basic knowledge of UAE labor law and HR compliance practices is preferred. Familiarity with visa processing, employment contracts, and local HR regulations will strengthen your candidacy.

MS Office and HRIS Proficiency – Proficiency in Microsoft Office (Word, Excel, Outlook) is required. Experience with HRIS platforms or HR management software is a plus.

Discretion and Confidentiality – A high level of discretion and the ability to handle confidential employee information with integrity and professionalism are essential for maintaining trust and upholding HR best practices.

Immediate Availability (Required) – Immediate availability to join is required. The company is looking for candidates who can start as soon as possible.

How to Apply:

Send your updated CV to Suhailshahabhrc@gmail.com.Please highlight your HR and administrative experience, your communication and organizational skills, your ability to handle documentation and employee records, and any UAE labor law or visa processing knowledge. Confirm your immediate availability to join. Forward to anyone in your network who may be a strong fit.

About the Company:

Suhail Shahab Enterprises a reputed Investment Company based in Dubai is seeking a motivated HR Admin who brings relevant HR and administrative experience, strong organizational skills, and a proactive approach to support the HR function and contribute to efficient, compliant, and professional human resources operations within the investment sector.