Role Overview – United International Private School Dubai (UIPS) is hiring an HR Admin Assistant for a full-time, on-site role based in Dubai, UAE. This position is ideal for organized, detail-oriented HR professionals with foundational HR administrative experience who can support recruitment, employee documentation, HR operations, and day-to-day administrative activities within an educational institution environment.

Recruitment and Hiring Support – You will support the recruitment process by posting job advertisements, screening CVs, coordinating interview schedules, communicating with candidates, maintaining recruitment trackers, and assisting hiring managers throughout the candidate selection and offer process for teaching and administrative staff.

Employee Onboarding and Offboarding – You will manage employee onboarding and offboarding by preparing employment contracts and documentation, coordinating induction programs for new teachers and staff, collecting required paperwork, processing resignations, conducting exit formalities, and ensuring smooth transitions for all new joiners and departing employees.

HR Documentation and Record Management – You will maintain accurate HR records by updating employee files, managing personnel databases, organizing contracts and agreements, tracking document expiry dates (passports, visas, labor cards, Emirates IDs, teaching licenses), and ensuring all documentation is properly filed, accessible, and compliant with UAE labor law and KHDA (Knowledge and Human Development Authority) requirements.

Visa and Immigration Processing – You will coordinate visa and immigration processes by liaising with PROs and government authorities (MOHRE, ICA, KHDA), preparing visa applications for teaching and administrative staff, tracking visa statuses, managing renewals and cancellations, coordinating medical tests and Emirates ID processing, and ensuring all immigration activities are completed accurately and on time.

Payroll and Attendance Support – You will assist with payroll administration by collecting and verifying attendance data, coordinating with the payroll team or finance department, processing leave requests, managing timesheets, and ensuring accurate and timely payroll processing for school staff.

Employee Relations and Communication – You will support employee relations by responding to HR inquiries, assisting with policy clarifications, communicating HR announcements and updates, maintaining open channels of communication, and serving as a point of contact for employee concerns, escalating issues to the HR Manager when necessary.

HR Policies and Compliance – You will support HR compliance by maintaining knowledge of UAE labor law and KHDA regulations for schools, ensuring employment contracts and documentation adhere to legal and regulatory requirements, coordinating health insurance enrollment, and assisting with labor inspections and audits.

How to Apply:

Send your updated CV to uips-info@uips.ae. Please highlight your HR admin experience, any education sector or school HR experience, your knowledge of UAE labor law or KHDA regulations (if applicable), and your organizational and administrative skills. Forward to anyone in your network who may be a strong fit.

About the School:

United International Private School Dubai (UIPS) is a reputable educational institution committed to academic excellence, student development, and staff well-being. The school is seeking a motivated HR Admin Assistant who brings strong organizational skills, HR administrative knowledge, and a supportive, people-focused approach to contribute to the HR function and help maintain a positive, compliant, and professional school community.