Role Overview – Vision Group is hiring an HR Assistant for a full-time, on-site role based in Dubai, UAE. This position is ideal for organized, proactive HR professionals with foundational HR knowledge, strong administrative skills, and the ability to support HR operations, manage documentation, assist with recruitment, coordinate employee services, and provide day-to-day HR administrative support.

Recruitment and Hiring Support – You will support recruitment activities by posting job advertisements, screening CVs and applications, coordinating interview schedules, communicating with candidates via email and phone, maintaining recruitment trackers and pipelines, scheduling interviews with hiring managers, and assisting the HR team throughout the selection and offer process.

Employee Onboarding and Documentation – You will manage employee onboarding by preparing employment contracts and offer letters, coordinating new hire orientation programs, collecting required documentation (educational certificates, ID copies, photographs), preparing employee files, processing new hire paperwork, coordinating induction activities, and ensuring smooth onboarding experiences for all new joiners.

Employee Offboarding and Exit Processing – You will manage employee offboarding by processing resignations and terminations, conducting exit interviews and collecting feedback, calculating end-of-service benefits, coordinating final settlement processes, collecting company property, updating employee records, and ensuring professional, compliant offboarding procedures.

HR Documentation and Record Management – You will maintain HR documentation and records by updating employee files, organizing personnel databases, managing contracts and agreements, tracking document expiry dates (passports, visas, labor cards, Emirates IDs), maintaining filing systems (physical and digital), and ensuring all HR records are accurate, organized, and accessible.

Visa and Immigration Coordination – You will coordinate visa and immigration processes by liaising with PROs and government relations officers, preparing visa applications and documentation, tracking visa statuses and renewals, coordinating medical tests and Emirates ID processing, managing labor card applications and renewals, and ensuring all immigration activities are completed accurately and on time.

Payroll and Attendance Support – You will support payroll and attendance administration by collecting and verifying attendance data, processing leave requests and approvals, managing timesheets, coordinating with payroll teams or finance departments, tracking overtime and absences, and ensuring accurate payroll processing inputs.

Leave and Attendance Management – You will manage leave and attendance by maintaining leave records, processing annual leave, sick leave, and other leave requests, tracking leave balances, updating attendance systems, monitoring absenteeism, generating attendance reports, and ensuring compliance with leave policies and UAE labor law.

Employee Relations and Communication Support – You will support employee relations by responding to basic HR inquiries from employees, addressing routine employee concerns, facilitating internal HR communications, distributing HR announcements and policies, serving as a point of contact for employee questions, and escalating complex matters to senior HR staff.

How to Apply:

Send your updated CV to hr@visiongroupeg.com. Please highlight your HR Assistant or administrative HR experience, your organizational and multitasking capabilities, your MS Office proficiency, your communication skills, any basic HR or UAE labor law knowledge, and your ability to manage diverse HR administrative responsibilities effectively. Forward to anyone in your network who may be a strong fit.

About the Company:

Vision Group is seeking a professional, organized HR Assistant who brings strong administrative capabilities, attention to detail, and a proactive approach to supporting HR operations, managing employee documentation, coordinating HR processes, and contributing to efficient, well-organized HR administrative functions in Dubai.