Role Overview – Supreme Gulf General Trading LLC is hiring an HR Administrative for a full-time, on-site role based in Dubai, UAE. This position is ideal for organized, detail-oriented HR professionals with strong administrative capabilities, foundational HR knowledge, and the ability to support HR operations, manage documentation, coordinate employee services, and provide day-to-day HR administrative support within a trading and commercial business environment.

HR Administrative Support and Coordination – You will provide HR administrative support and coordination by assisting with HR operations, managing administrative tasks, supporting HR team members, coordinating various HR functions, handling routine HR matters, maintaining organized workflows, and ensuring efficient day-to-day HR administrative operations.

Recruitment and Hiring Support – You will support recruitment activities by posting job advertisements for trading, warehouse, sales, administrative, and operations positions, screening CVs and applications, coordinating interview schedules, communicating with candidates via email and phone, maintaining recruitment trackers, scheduling interviews with hiring managers, and assisting throughout the selection and offer process.

Employee Onboarding and Documentation – You will manage employee onboarding by preparing employment contracts and offer letters, coordinating orientation programs, collecting required documentation (educational certificates, ID copies, photographs, references), preparing employee files, processing new hire paperwork, coordinating induction activities, and ensuring smooth onboarding experiences for all new joiners.

Employee Offboarding and Exit Processing – You will manage employee offboarding by processing resignations and terminations, conducting exit interviews and collecting feedback, calculating end-of-service benefits, coordinating final settlement processes, collecting company property, updating employee records, and ensuring professional, compliant offboarding procedures.

HR Documentation and Record Management – You will maintain comprehensive HR documentation and records by updating employee files, managing personnel databases, organizing contracts and agreements, tracking document expiry dates (passports, visas, labor cards, Emirates IDs), maintaining filing systems (physical and digital), and ensuring all HR records are accurate, organized, and accessible.

Visa and Immigration Coordination – You will coordinate visa and immigration processes by liaising with PROs and government relations officers, preparing visa applications and documentation, tracking visa statuses and renewals, coordinating medical tests and Emirates ID processing, managing labor card applications and renewals, and ensuring all immigration activities are completed accurately and on time.

Payroll and Attendance Support – You will support payroll and attendance administration by collecting and verifying attendance data, processing leave requests and approvals, managing timesheets for warehouse, sales, and operations staff, coordinating with payroll teams or finance departments, tracking overtime and absences, and ensuring accurate payroll processing inputs.

Leave and Attendance Management – You will manage leave and attendance by maintaining leave records, processing annual leave, sick leave, and other leave requests, tracking leave balances, updating attendance systems, monitoring absenteeism, generating attendance reports, and ensuring compliance with leave policies and UAE labor law.

How to Apply:

Send your updated CV to trade1@supreme-gulf.com

Please highlight your HR Administrative or administrative HR experience, any trading, commercial, or warehouse sector background, your knowledge of UAE labor law and visa processing, your organizational and multitasking capabilities, your MS Office proficiency, and your ability to manage diverse HR administrative responsibilities effectively. Forward to anyone in your network who may be a strong fit.

About the Company:

Supreme Gulf General Trading LLC is a trading company in Dubai, UAE, committed to operational excellence and professional workforce management. The company is seeking a professional, organized HR Administrative who brings strong administrative capabilities, attention to detail, and a proactive approach to supporting HR operations, managing employee documentation, coordinating HR processes, and contributing to efficient, compliant HR administrative functions in Dubai.