Role Overview – M.A.H.Y. Khoory & Co. LLC is hiring an HR Admin Officer for a full-time, on-site role based in Dubai, UAE. This position is ideal for organized, proactive HR professionals with strong operational HR knowledge, recruitment support capabilities, and the ability to manage HR administrative functions including employee documentation, visa processing, payroll coordination, and day-to-day HR operations.

Recruitment and Hiring Support – You will support recruitment activities by posting job advertisements, screening CVs, coordinating interview schedules, communicating with candidates, maintaining recruitment trackers, and assisting hiring managers throughout the selection and offer process.

Employee Onboarding and Offboarding – You will manage employee onboarding and offboarding by preparing employment contracts and documentation, conducting induction programs, collecting required paperwork, processing resignations, conducting exit interviews, and ensuring smooth transitions for all new joiners and departing employees.

HR Documentation and Record Management – You will maintain comprehensive HR records by updating employee files, managing personnel databases, organizing contracts and agreements, tracking document expiry dates (passports, visas, labor cards, Emirates IDs), and ensuring all documentation is properly filed, accessible, and compliant with UAE labor law.

Visa and Immigration Processing – You will coordinate visa and immigration processes by liaising with PROs and government authorities (MOHRE, ICA), preparing visa applications, tracking visa statuses, managing renewals and cancellations, coordinating medical tests and Emirates ID processing, and ensuring all immigration activities are completed accurately and on time.

Payroll and Attendance Support – You will support payroll administration by collecting and verifying attendance data, processing leave requests, managing timesheets, coordinating with the payroll team or finance department, and ensuring accurate and timely payroll processing each month.

Employee Relations and Communication – You will support employee relations by responding to HR inquiries, addressing employee concerns, facilitating internal communications, maintaining open channels of communication, and serving as a point of contact for employee matters, escalating issues to HR management when necessary.

HR Policies and Compliance – You will ensure HR compliance by maintaining up-to-date knowledge of UAE labor law, implementing company HR policies and procedures, ensuring employment contracts adhere to legal requirements, coordinating health insurance enrollment, and supporting labor inspections and audits.

Performance Management Support – You will support performance management processes by coordinating performance appraisal cycles, maintaining performance records, assisting managers with feedback documentation, tracking goal completion, and ensuring performance evaluation systems are implemented effectively.

Training and Development Coordination – You will coordinate training and development initiatives by identifying training needs, organizing training programs, booking venues, preparing materials, tracking employee participation, maintaining training records, and supporting continuous learning and employee development.

Leave and Attendance Management – You will manage leave and attendance by tracking employee leave balances, processing leave requests, monitoring absenteeism, generating attendance reports, and ensuring compliance with company leave policies and UAE labor law.

HR Reporting and Analytics – You will prepare HR reports and analytics by tracking key HR metrics including headcount, turnover, absenteeism, recruitment pipelines, time-to-fill, and employee demographics, and by providing insights to management to support data-driven HR decision-making.

How to Apply:

Send your updated CV to recruiter@mahykhoory.com. Please highlight your HR Admin Officer experience, your knowledge of UAE labor law and visa processing, your recruitment and employee relations skills, your organizational and administrative capabilities, and any HRIS or payroll coordination experience. Forward to anyone in your network who may be a strong fit.

About the Company:

M.A.H.Y. Khoory & Co. LLC is seeking an experienced HR Admin Officer who brings strong HR operational skills, UAE labor law knowledge, and a proactive, organized approach to support the HR function and contribute to efficient, compliant, and professional human resources operations within a dynamic business environment in Dubai.