Role Overview:

Vietnamese Foodies is seeking an organized and proactive Operations Admin to support daily operational and administrative activities in Dubai. The role involves maintaining records, coordinating with different teams, managing documentation, tracking operational tasks, and helping ensure smooth day-to-day business activities. The ideal candidate should have strong organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Operations and Administrative Support:

Assist with daily operational and administrative tasks to support business activities. Maintain accurate records, operational documents, and internal files. Prepare, organize, and update reports, forms, and administrative spreadsheets. Coordinate routine office activities and follow up on pending tasks. Support management with scheduling, documentation, and general administrative requirements. Ensure administrative processes are completed accurately and within deadlines.

Documentation and Record Management:

Maintain organized digital and physical records of operational activities. Prepare and update internal reports, checklists, and tracking sheets. Review documents for completeness and accuracy before filing or submission. Organize invoices, purchase records, delivery documents, and other  operational paperwork as required. Track incoming and outgoing documents and ensure proper filing procedures are followed. Handle company information responsibly and maintain confidentiality.

Team Coordination and Communication:

Coordinate with relevant teams to support smooth daily operations.Communicate operational updates, schedules, and task requirements clearly.  Follow up with team members regarding pending requests and assigned responsibilities. Assist with arranging meetings and maintaining records of important discussions. Respond to routine administrative inquiries and direct issues to the appropriate personnel. Support effective communication between management and operational staff.

Operational Tracking and Reporting:

Maintain trackers for daily activities, pending tasks, and operational requirements. Assist in preparing routine operational summaries and performance reports. Monitor deadlines and follow up to ensure assigned tasks are completed on time. Help identify missing information, documentation gaps, and administrative inconsistencies. Support the collection and organization of information required for management reviews. Report operational issues or delays to the appropriate supervisor.

General Office and Business Support:

Assist with monitoring office supplies and coordinating replenishment when required. Support the organization of schedules, records, and routine administrative workflows. Help maintain an orderly and professional working environment. Assist with coordinating suppliers, service providers, and other business contacts when needed. Follow established company procedures for documentation and information management. Perform additional administrative duties as assigned by management.

How to Apply:

Interested applicants are invited to submit their updated CV to info@vietnamesfoodies.com. Please use “Operations Admin – Dubai” as the subject line of your email. Applicants are encouraged to highlight relevant administrative experience, operational coordination, documentation management, reporting skills, and computer proficiency in their applications.

About the Company:

Vietnamese Foodies is the organization offering this Operations Admin opportunity in Dubai. The role supports daily business activities through organized documentation, operational coordination, and reliable administrative assistance.