Role Overview:

Elma Electromechanical Co LLC is seeking an organized and proactive HR Officer to support daily human resources operations in Dubai. The role involves recruitment coordination, employee onboarding, personnel record management, attendance tracking, HR documentation, and employee support. The successful candidate should have strong communication and organizational skills, attention to detail, and the ability to handle confidential employee information professionally.

Recruitment and Onboarding:

Coordinate recruitment activities, including job postings, application screening, and interview scheduling. Communicate with applicants regarding interview arrangements and recruitment updates. Assist with preparing employment documents and onboarding paperwork. Coordinate joining formalities and orientation activities for new employees. Maintain accurate recruitment records and update candidate information.

Employee Records and HR Administration:

Maintain and update employee files, personnel records, and HR databases. Prepare HR letters, employment documents, internal notices, and other administrative paperwork. Ensure employee records are accurate, organized, and accessible to authorized personnel. Assist with tracking probation periods, contract renewals, and important employment dates. Handle employee information confidentially and follow established documentation procedures.

Attendance and Leave Management:

Monitor attendance records, leave applications, and employee absence information. Update attendance and leave details in the relevant systems or spreadsheets. Coordinate with employees and department supervisors to clarify attendance discrepancies. Maintain records related to working hours, leave balances, and employee schedules where required. Assist in preparing attendance summaries and related HR reports.

Employee Relations and HR Support:

Respond to routine employee inquiries regarding HR policies, procedures, and documentation. Assist with communicating company policies and workplace guidelines. Support employee engagement activities and internal HR communications. Help document employee concerns and coordinate follow-up with the appropriate personnel. Maintain professional communication with employees, supervisors, and management.

HR Compliance and Reporting:

Assist with maintaining HR documentation in line with company procedures and applicable UAE employment requirements. Support the preparation of routine HR reports and employee data summaries. Coordinate with relevant departments to collect documents and information required for HR processes. Maintain confidentiality when handling employee records and sensitive matters. Help improve HR filing systems and administrative workflows.

Essential Skills:

Strong organizational and time-management skills. Good written and verbal communication abilities. Attention to detail in recordkeeping and document preparation. Proficiency in Microsoft Office applications, particularly Word and Excel. Ability to manage multiple tasks and meet deadlines. Professional handling of confidential employee information.

Preferred Skills:

Familiarity with recruitment, onboarding, attendance management, and HR administration. Understanding of employee documentation and general HR procedures. Experience using HR software or employee information systems. Awareness of UAE employment documentation requirements. Ability to coordinate effectively with employees, supervisors, and different departments.

How to Apply:

Interested applicants can submit their updated CV to career@elma.ae. Please use HR Officer – Dubai as the subject line of your email. Applicants should highlight relevant human resources experience, recruitment coordination, employee administration, and HR systems knowledge where applicable.

About the Company:

Elma Electromechanical Co LLC is the organization recruiting for this HR Officer position. The role supports employee administration, recruitment coordination, and the effective delivery of day-to-day human resources activities.