Role Overview:

DESCO Group is seeking an organized, proactive, and detail-oriented HR cum Admin Assistant to support human resources activities and daily office administration. The role involves maintaining employee records, assisting with recruitment and onboarding, coordinating attendance and leave documentation, managing office correspondence, and ensuring administrative processes run smoothly. The ideal candidate should have strong communication and organizational skills, good computer proficiency, and the ability to handle confidential employee and company information professionally.

Human Resources Administration:

Maintain and update employee files, HR databases, and personnel records. Assist with preparing employment documents, letters, forms, and HR correspondence. Support the administration of employee attendance, leave records, and related documentation. Keep employee information accurate, organized, and confidential. Assist with preparing HR reports and maintaining employee documentation. Coordinate with employees and relevant departments regarding routine HR requests.

Recruitment & Onboarding Support:

Assist with posting job vacancies and organizing candidate applications. Coordinate interview schedules and communicate with shortlisted candidates. Support the collection and verification of documents required for new employees. Assist with preparing onboarding paperwork and employee orientation arrangements. Maintain recruitment trackers and update candidate records.  Follow up on pending recruitment and onboarding activities with the HR team.

Attendance, Leave & Employee Coordination:

Maintain attendance records and update leave information. Assist with tracking employee absences, leave requests, and attendance discrepancies. Coordinate with employees and supervisors to obtain missing attendance information. Support the preparation of attendance summaries for payroll processing. Respond to routine employee inquiries regarding HR documentation and administrative procedures. Escalate unresolved attendance or employee record issues to the appropriate personnel.

Office Administration & Daily Operations:

Manage routine office correspondence, telephone calls, emails, and administrative inquiries. Maintain organized filing systems for physical and digital documents. Prepare letters, reports, spreadsheets, and other office documents as required. Coordinate meetings, appointments, and internal schedules. Monitor office stationery and supplies and arrange replenishment when necessary. Support daily office activities to maintain an efficient and organized working environment.

Documentation & Record Management:

Prepare, organize, scan, and file HR and administrative documents. Maintain accurate records of employee correspondence, office requests, and internal documents. Update spreadsheets, registers, and administrative databases. Verify information for completeness and accuracy before filing or submission. Ensure documents are accessible to authorized personnel when required. Handle confidential employee and company records with discretion.

Communication & Department Coordination:

Coordinate with HR, finance, management, and other departments on administrative matters. Follow up on pending documents, approvals, and employee-related requests. Assist with distributing internal announcements and administrative communications. Support the preparation of routine reports and management documentation. Maintain professional communication with employees, candidates, suppliers, and visitors. Help ensure HR and administrative tasks are completed within required timelines.

How to Apply:

Interested candidates can submit their updated CV to cv@descoonline.com with “HR cum Admin Assistant” as the email subject line. Applicants should highlight their experience in HR administration, recruitment coordination, employee record management, office administration, and documentation. Candidates with proficiency in Microsoft Office, particularly Word and Excel, should mention their relevant skills. Please ensure your CV includes accurate contact details and clearly outlines experience relevant to the position.

About the Company:

DESCO Group operates in a professional business environment where effective administration, organized documentation, and coordinated employee support contribute to smooth daily operations. This HR cum Admin Assistant position offers an opportunity to support human resources processes, maintain accurate records, and assist with essential office administration activities.