Role Overview — Ontime Manpower Supply L.L.C is looking for an organized and people-focused HR Associate to support daily human resources and employee administration activities. The role will involve maintaining employee records, assisting with recruitment and onboarding, coordinating attendance and leave information, preparing HR documentation, and supporting employee communication. The ideal candidate should be dependable, detail-oriented, approachable, and comfortable managing multiple HR tasks while maintaining confidentiality.

Daily HR Administration —

Support routine HR activities and ensure employee-related administrative tasks are completed accurately, efficiently, and on time.

Employee Records Management —

Maintain updated employee files, personal information, contracts, attendance records, leave details, and other HR documentation.

Recruitment Support —

Assist with vacancy coordination, CV screening, candidate communication, interview scheduling, and recruitment documentation as required.

Employee Onboarding —

Support new employee joining procedures, documentation, orientation, and coordination with relevant departments to ensure a smooth onboarding experience.

Attendance & Leave Coordination —

Monitor attendance and leave information, maintain accurate records, and follow up on discrepancies or missing information.

Employee Communication —

Respond to routine employee queries professionally and provide guidance regarding HR procedures, documentation, leave, attendance, and workplace processes.

HR Documentation —

Prepare employment letters, forms, reports, internal communications, and other HR-related documents while maintaining accuracy.

Payroll Support —

Assist with collecting and verifying employee attendance, leave, and other information required for payroll processing.

Employee Relations Support —

Assist with employee concerns and workplace matters, ensuring communication remains professional, respectful, and confidential.

HR Policy Coordination —

Support the communication and implementation of company HR policies, procedures, and workplace guidelines.

Personnel Data Management —

Update employee information in HR systems and ensure changes to employee records are recorded correctly and promptly.

Manpower Coordination —

Assist with employee deployment, workforce coordination, documentation, and related administrative activities where required.

Visa & Employment Documentation —

Support the organization and tracking of employment-related documents, renewals, and other employee administrative requirements as assigned.

HR Reporting —

Prepare basic reports covering staffing, attendance, leave, recruitment activity, employee movements, and other HR information.

Confidentiality —

Handle employee records and sensitive HR information with discretion and maintain strict confidentiality in all HR activities.

Department Coordination —

Work closely with management, operations, payroll, administration, and other departments to ensure HR activities are completed smoothly.

HR Filing & Organization —

Maintain well-organized digital and physical HR files so important employee documentation can be accessed efficiently when needed.

Administrative Support —

Assist the HR team with scheduling, correspondence, data entry, document preparation, and other general administrative responsibilities.

Process Improvement —

Identify practical ways to improve HR administration, employee communication, documentation, and overall departmental efficiency.

How to Apply:

Interested candidates should send their updated CV to pinky.rawat@ontimeuae.com with the subject line “Application – HR Associate”. Please highlight relevant experience in HR administration, recruitment support, employee coordination, attendance and leave management, manpower operations, or related areas. Candidates should clearly describe their previous HR responsibilities and experience handling confidential employee information. Only shortlisted candidates will be contacted for the next stage of the recruitment process.

About the Company :

Ontime Manpower Supply L.L.C operates in the manpower and workforce services sector, supporting organizations with staffing and employee-related requirements. The HR Associate will contribute to organized employee administration and smooth coordination of day-to-day HR activities.