Role Overview : Silver Star Printing Materials Trading LLC is seeking a detail-oriented and organized HR and Admin Officer to support human resources activities and daily office administration in Dubai. The successful candidate will help coordinate recruitment, maintain employee records, manage attendance and leave documentation, support onboarding procedures, and ensure smooth administrative operations. This role requires strong organizational skills, professional communication, confidentiality, and the ability to manage multiple tasks efficiently.

Human Resources Administration

Maintain accurate and up-to-date employee records, personal files, and HR documentation. Assist with preparing employment letters, internal notices, and other HR-related documents. Monitor employee attendance, leave requests, and related records. Support the implementation of HR policies and internal procedures. Handle confidential employee information with professionalism and discretion.

Recruitment and Onboarding:

Coordinate interview schedules and communicate with shortlisted candidates. Assist with preparing offer letters and onboarding documentation. Support new employees throughout the joining process. Maintain recruitment records and update candidate information. Coordinate with relevant departments to ensure a smooth onboarding experience.

Office Administration:

Manage daily office administrative activities and maintain an organized working environment. Handle incoming calls, emails, correspondence, and routine inquiries. Maintain office files, records, stationery, and administrative supplies. Coordinate meetings, appointments, and internal communications.Provide administrative support to management and other departments as required.

Documentation and Record Management:

Prepare, organize, and maintain HR and administrative reports. Ensure documents are properly filed and readily accessible when needed. Assist in tracking document renewals, employee records, and administrative deadlines. Support the preparation of reports and summaries for management review. Maintain accurate digital and physical filing systems.

Coordination and Communication:

Liaise with employees, management, and external service providers on administrative matters. Follow up on pending documents, approvals, and routine office requests. Assist in coordinating internal activities and employee-related communications. Support efficient information flow between departments. Handle day-to-day administrative issues promptly and professionally.

Requirements:

Previous experience in HR administration, office administration, or a similar role. Good written and verbal communication skills. Strong organizational skills and attention to detail. Proficiency in Microsoft Office applications, particularly Word and Excel. Ability to maintain confidentiality and handle sensitive information responsibly. Strong time-management skills and the ability to prioritize multiple tasks. A professional, cooperative, and solution-oriented approach to work.

How to Apply:

Interested candidates are invited to submit their updated CV to career@silverstaruae.com. Please use “HR and Admin Officer Dubai” as the email subject line to help identify your application.

About the Company:

Silver Star Printing Materials Trading LLC operates in the printing materials trading sector. The HR and Admin Officer will support the company's internal HR processes and administrative activities, helping maintain organized records, effective coordination, and efficient day-to-day office operations.