Role Overview – Printpac is seeking an HR and Admin Officer for our Dubai office. This position requires a graduate with excellent English and Hindi/Urdu communication skills who can manage HR operations, admin functions, back-office work, and maintain strong relationships with team members and external stakeholders. Candidates currently available in Dubai will be given preference.

Communication and Relationship Management – You will maintain excellent communication with team members, build and sustain good relationships across the organization, interact professionally with internal staff and external clients, facilitate effective communication channels, address communication needs, and create a collaborative work environment through strong interpersonal skills.

Back-Office Operations Management – You will handle all back-office work including administrative tasks, documentation processing, filing systems management, correspondence handling, office coordination, supporting various departments with administrative needs, and ensuring smooth back-office operations that support business activities efficiently.

MS Office and Computer Skills – You will be well-versed with MS Office applications, particularly Word and Excel, for creating documents, preparing spreadsheets, managing data, formatting reports, performing calculations, creating presentations when needed, and utilizing computer skills to handle administrative and HR tasks effectively.

Report Preparation and Management – You will prepare and maintain various reports based on work activities including HR reports, attendance reports, administrative reports, and operational summaries. You will compile data, create formatted reports, maintain report accuracy, provide reports to Manager for review, and ensure timely submission of all required reporting.

Employee Issues and Relations – You will handle and resolve employee issues and concerns, listen to employee grievances, mediate conflicts when appropriate, coordinate with management on employee matters, implement solutions, maintain positive employee relations, address workplace concerns professionally, and ensure employees receive appropriate support and guidance.

Professional Email and Communication Drafting – You will possess skills to draft professional emails and correspondence, communicate effectively with internal and external clients through written communication, prepare official letters and memos, maintain professional tone and format, ensure clarity in communications, and represent the company professionally in all written interactions.

Supplier and Agency Coordination – You will have confidence and communication skills to conduct individual meetings with outside suppliers and agencies for all admin-related works including office supplies, facility services, equipment vendors, and service providers. You will negotiate terms, coordinate service delivery, resolve issues with external parties, and manage supplier relationships effectively.

Payroll Processing – You will manage payroll processes including collecting attendance data, calculating salaries, processing payroll inputs, coordinating with finance or payroll providers, ensuring accurate and timely salary disbursement, maintaining payroll records, addressing payroll queries, and ensuring compliance with payroll procedures.

Settlement Claims Management – You will manage employee settlement claims including end-of-service benefits calculations, final settlement processing, leave encashment, gratuity calculations, preparing settlement documentation, coordinating with finance on final payments, ensuring accurate settlements, and handling all aspects of employee exit settlements.

HR Operations and Administration – You will manage HR operations including employee onboarding, maintaining employee records, processing HR documentation, coordinating leave and attendance, handling visa and labor-related coordination, updating HR databases, preparing employment letters and certificates, and supporting comprehensive HR administration.

Office Administration – You will handle office administrative functions including managing office supplies, coordinating with building management, organizing meetings and events, maintaining office facilities, handling visitor coordination, supporting office logistics, and ensuring smooth daily administrative operations.

Documentation and Record Keeping – You will maintain organized filing systems, manage HR and admin documentation, ensure proper record-keeping, organize employee files, maintain confidentiality of sensitive information, keep records updated and accessible, and support audit requirements with proper documentation.

How to Apply:

 In your email your resume to: salil@printpac.ae, Subject Line: HR and Admin Officer Application - [Your Name] confirm you are currently in the UAE and available for immediate joining, state your willingness to work flexible shifts, and express your interest in joining the team in Dubai.

About us:

Printpac is seeking a dedicated HR and Admin Officer to manage human resources operations, administrative functions, and support our growing team in Dubai. We value strong communication skills, organizational abilities, and professionals who can handle diverse HR and admin responsibilities effectively.