Role Overview

Nehal Hotel is hiring an HR Administrative Assistant in Abu Dhabi, UAE. This position is ideal for HR professionals with proven experience in human resources administration, strong organizational and communication skills, knowledge of UAE labor laws, and the ability to support recruitment, employee documentation, HR operations, and administrative functions in a hotel environment.

HR Administrative Support

Provide comprehensive HR administrative support by assisting with daily HR operations, managing documentation, coordinating schedules, handling correspondence, maintaining filing systems, and supporting the HR department in delivering efficient human resources services to hotel staff.

Recruitment Coordination

Coordinate recruitment activities by posting job vacancies, screening applications, scheduling interviews, preparing interview materials, coordinating with department heads, processing offer letters, and supporting timely hiring of hotel personnel across various departments.

Employee Onboarding Assistance

Assist with employee onboarding by preparing joining documentation, coordinating orientation sessions, processing employment contracts, arranging uniform fittings, coordinating with departments for workspace setup, and ensuring smooth integration of new hires.

HR Documentation Management

Manage HR documentation by maintaining employee personnel files, updating HR systems, processing contract amendments, tracking certifications and licenses, organizing records systematically, and ensuring accurate and accessible documentation for all employees.

Visa and Immigration Support

Support visa and immigration processes by preparing visa application documents, tracking visa renewals, coordinating with PRO services, maintaining visa records, following up on applications, and ensuring timely processing of work permits and visas.

Attendance and Leave Processing

Process attendance and leave by maintaining attendance records, handling leave applications, tracking leave balances, coordinating sick leave documentation, updating leave management systems, and ensuring compliance with hotel policies and UAE labor law.

Payroll Data Coordination

Coordinate payroll data by collecting timesheets from departments, verifying attendance information, preparing payroll documentation, coordinating with finance team, and ensuring accurate data for salary processing.

Employee Records Maintenance

Maintain employee records by updating personal information, processing changes in employment status, managing employee databases, ensuring data accuracy, maintaining confidentiality, and supporting organized record-keeping for hotel staff.

HR Communication and Correspondence

Handle HR communication and correspondence by responding to employee inquiries, drafting HR letters and memos, coordinating announcements, maintaining bulletin boards, and ensuring effective communication of HR information to staff.

Training Coordination Support

Support training coordination by scheduling training sessions, maintaining training records, coordinating with training providers, tracking mandatory certifications, and assisting with organization of hotel staff development programs.

Benefits Administration Support

Support benefits administration by assisting with health insurance enrollments, processing insurance additions and deletions, coordinating with insurance providers, handling basic benefits inquiries, and supporting employee benefits management.

HR Reporting Assistance

Assist with HR reporting by compiling data, preparing basic reports including headcount summaries, turnover data, attendance reports, and other HR metrics that support management information needs.

Office Administration

Handle office administration by managing HR office supplies, coordinating meetings, maintaining office equipment, organizing files, handling general administrative tasks, and ensuring smooth functioning of the HR office.

Compliance Documentation Support

Support compliance documentation by maintaining required labor records, tracking license renewals, organizing audit documentation, ensuring proper filing of government-related documents, and supporting HR compliance with UAE regulations.

What We're Looking For

HR Administrative Experience

Proven experience as an HR Administrative Assistant, HR Coordinator, or similar administrative role in human resources, preferably in hospitality or hotel environments. Your background should demonstrate hands-on HR support and administrative capabilities.

Hotel or Hospitality Background

Hotel or hospitality background is advantageous with understanding of hotel operations, shift work schedules, hospitality HR requirements, and the unique needs of managing diverse hotel staff across multiple departments.

UAE Labor Law Knowledge

Knowledge of UAE labor laws and regulations including employment contracts, visa requirements, leave entitlements, and compliance obligations specific to UAE employment practices in hospitality sector.

Organizational Skills

Strong organizational skills to manage multiple HR administrative tasks simultaneously, maintain accurate documentation, coordinate various processes, prioritize work effectively, and ensure smooth HR operations.

Communication Skills

Good communication skills for interacting with hotel employees, coordinating with management, liaising with external parties, responding to inquiries, and maintaining professional communication in all interactions.

HRMS and Computer Proficiency

Proficiency with HR management systems, MS Office applications (Word, Excel, Outlook), and ability to learn hotel-specific systems supports efficient management of HR data and administrative tasks.

Attention to Detail

Strong attention to detail ensures accuracy in documentation, correct data entry, proper record maintenance, error-free correspondence, and quality outputs across all HR administrative responsibilities.

Confidentiality and Discretion

High level of confidentiality and discretion in handling sensitive employee information, personal documents, salary data, and HR matters with professionalism and adherence to privacy standards.

Customer Service Orientation

Customer service orientation in HR support, treating employees as internal customers, providing responsive assistance, handling inquiries professionally, and creating positive employee experiences.

Multitasking Abilities

Multitasking abilities to handle diverse administrative responsibilities, manage interruptions, respond to urgent requests, coordinate multiple processes, and maintain productivity in busy hotel HR environment.

Team Player Attitude

Team player attitude with willingness to support HR team members, collaborate on projects, assist colleagues, share workload, and contribute positively to HR department effectiveness.

Flexibility and Adaptability

Flexibility and adaptability to handle changing priorities in hotel environment, adjust to different situations, support various HR initiatives, and remain professional during busy operational periods.

How to Apply:

Ready to support our hotel team at Nehal Hotel. Apply at: sales.exe@nehalhotel.com. Please highlight in your application: Your HR administrative experience and responsibilities handled. Subject Line: "HR Administrative Assistant Application - [Your Name]"

About Nehal Hotel:

Nehal Hotel is a welcoming hospitality establishment in Abu Dhabi committed to excellent service delivery and supporting our team members through effective human resources management.