Executive Support & Office Management: Provide comprehensive administrative support to executives, ensuring smooth daily operations. Manage schedules, appointments, and meetings efficiently while anticipating executives’ needs. Organize travel arrangements, maintain calendars, and coordinate complex workflows. Prepare reports, presentations, and correspondence with accuracy and professionalism. Maintain confidentiality in handling sensitive information and provide proactive solutions to administrative challenges. Streamline office operations by implementing efficient systems and processes.

Communication & Stakeholder Management: Act as the main point of contact between executives, internal teams, and external stakeholders. Draft professional emails, letters, and memos. Handle inquiries promptly, manage calls, and ensure clear, concise communication. Facilitate seamless information flow across departments and maintain strong working relationships with team members. Assist executives in preparing for meetings and briefings with key stakeholders. Maintain a professional demeanor while representing the executive office.

Calendar & Scheduling Coordination: Manage executive calendars, schedule meetings, and ensure proper time allocation for priorities. Coordinate internal and external meetings, prepare agendas, and take follow-up action points. Resolve scheduling conflicts and adjust appointments efficiently. Keep track of deadlines, project timelines, and deliverables to ensure executives are always prepared. Implement scheduling tools to enhance organization and optimize time management.

Document Preparation & Reporting: Prepare, proofread, and manage reports, spreadsheets, presentations, and other documentation. Maintain both digital and physical filing systems for easy access. Track project progress, compile performance metrics, and generate management reports. Ensure all documents adhere to organizational standards and compliance requirements. Assist executives in data analysis and summarizing critical information for strategic decision-making.

Project Support & Coordination: Support executives in coordinating projects and initiatives across departments. Monitor project timelines, track deliverables, and communicate updates to stakeholders. Assist in planning and organizing events, workshops, and corporate meetings. Collaborate with various teams to ensure alignment with company goals. Anticipate executive needs and provide proactive solutions to potential challenges. Maintain attention to detail while managing multiple responsibilities simultaneously.

Team Collaboration & Training Assistance: Work closely with other administrative staff to enhance overall team efficiency. Assist in onboarding new employees and provide orientation on office procedures. Facilitate training sessions and workshops as directed by executives. Encourage collaboration across departments and support cross-functional initiatives. Help implement process improvements and maintain a culture of professionalism and productivity. Support executives in delegating tasks and ensuring completion of team objectives.

Technology & Tools Management: Utilize office software such as Microsoft Office Suite, Google Workspace, and collaboration tools to support executive functions. Maintain digital databases, cloud storage, and communication platforms. Assist executives in preparing virtual meetings and presentations. Troubleshoot minor technical issues and coordinate with IT support when needed. Continuously explore tools that improve efficiency and productivity. Ensure data accuracy, security, and proper documentation.

How to Apply:

Send your CV to Nelsayed@seha.ae with the job title “Executive Assistant” in the subject line. Include a brief cover letter highlighting your relevant experience, organizational skills, and why you are a strong fit for this role. Applications will be reviewed promptly, and shortlisted candidates may be invited for interviews. Ensure your CV clearly details your experience, skills, and qualifications. Early applications are encouraged as positions may be filled quickly.

About Us:

SEHA is a leading healthcare organization in the UAE, dedicated to providing high-quality medical services across multiple facilities. We focus on excellence, patient-centered care, and professional growth for our employees. SEHA offers a dynamic and collaborative work environment where talented individuals are recognized and supported. Our culture emphasizes teamwork, innovation, and continuous improvement, creating opportunities for learning and career development while maintaining high standards of service delivery.