Role Overview – Burtplace General Contracting is hiring an Administrative Coordinator for a full-time, on-site position based in Abu Dhabi. This position is ideal for accomplished administrative professionals with strong administrative coordination expertise, construction and contracting industry knowledge, and the ability to coordinate administrative functions effectively, manage office operations, support HR activities, maintain records, assist stakeholders, ensure organization, and contribute to organizational success within a dynamic construction and contracting organization.

Administrative Coordination Operations – You will coordinate administrative operations by helping organize processes, managing activities, maintaining systems, and supporting efficiency. You will facilitate smooth office operations and support organizational objectives. You should coordinate administrative duties professionally and effectively.

Office Operations Support – You will support office operations by assisting with processes, maintaining standards, helping coordinate activities, and supporting efficiency. You will help ensure office functions smoothly and professionally. You should assist with office operations.

Administrative Task Coordination – You will coordinate administrative tasks by organizing activities, helping manage procedures, supporting execution, and maintaining organization. You will help facilitate administrative workflow and coordination. You should coordinate administrative duties.

Reception and Front Desk Support – You will support reception by greeting visitors, helping manage inquiries, directing communication, and maintaining organization. You will represent company professionally. You should provide professional front office support.

Visitor Management Support – You will help manage visitors by greeting appropriately, directing to personnel, maintaining logs, and supporting protocols. You will help maintain professional visitor experience. You should assist with visitor interactions.

Phone Management and Coordination – You will help manage telephone communications by answering calls professionally, routing appropriately, taking messages, and supporting communication flow. You will maintain professional phone standards. You should answer phones professionally.

Email and Correspondence Management – You will help manage correspondence by organizing communications, responding professionally, filing appropriately, and maintaining records. You will support communication flow and organization. You should manage correspondence professionally.

Calendar and Schedule Coordination – You will help manage calendars by assisting with schedules, supporting coordination, managing details, and preventing conflicts. You will help maintain organized scheduling. You should assist with calendar management.

Meeting Coordination Support – You will help coordinate meetings by assisting with scheduling, arranging facilities, preparing materials, and supporting logistics. You will help facilitate smooth meetings. You should assist with meeting organization.

Construction Site Coordination Support – You will assist with site coordination by helping organize information, supporting communication, maintaining records, and facilitating site operations. You will help support construction site coordination. You should assist with site coordination.

Project Documentation Support – You will assist with project documentation by organizing files, maintaining records, updating information, and supporting accessibility. You will help organize project records. You should assist with project documentation.

Human Resources Support – You will assist with HR functions by helping with processes, supporting activities, maintaining records, and supporting compliance. You will help facilitate HR operations. You should assist with HR functions.

Employee Record Assistance – You will help with employee records by assisting with organization, updating information, ensuring completeness, and preserving confidentiality. You will help oversee organized record-keeping. You should assist with employee records.

Leave and Attendance Support – You will help with leave administration by assisting with requests, maintaining records, tracking usage, and supporting management. You will help coordinate leave administration. You should assist with leave procedures.

Payroll Support and Coordination – You will support payroll operations by assisting with processing, maintaining records, organizing data, and ensuring accuracy. You will help coordinate payroll activities. You should assist with payroll support.

Benefits Administration Assistance – You will help administer benefits by assisting with records, supporting enrollments, coordinating with providers, and responding to inquiries. You will help manage benefits administration. You should assist with benefits coordination.

Policy Implementation Support – You will help support HR policies by assisting with information distribution, supporting understanding, maintaining documentation, and promoting compliance. You will help ensure policy awareness. You should assist with policy implementation.

Training and Development Coordination – You will assist with training by helping coordinate programs, organize materials, maintain records, and support learning. You will help facilitate professional development. You should assist with training coordination.

Safety and Compliance Coordination – You will assist with safety by helping coordinate procedures, maintaining documentation, supporting awareness, and assisting with compliance. You will help support workplace safety and compliance. You should assist with safety coordination.

Site Safety Documentation – You will assist with safety records by helping organize documents, maintaining files, updating information, and supporting compliance. You will help maintain safety documentation. You should assist with safety records.

Document Management and Filing – You will help manage documents by organizing files, maintaining systems, ensuring accessibility, and supporting retrieval. You will help keep filing organized. You should assist with document management.

File Organization and Maintenance – You will help organize files by categorizing information, arranging documents, maintaining order, and supporting accessibility. You will help organize information. You should assist with file organization.

Incoming and Outgoing Mail – You will help handle mail by assisting with receiving, organizing outgoing, tracking delivery, and maintaining records. You will help manage mail operations. You should assist with mail handling.

Document Copying and Distribution – You will help copy and distribute documents by assisting with copying, maintaining lists, supporting delivery, and helping coordinate. You will help distribute documents. You should assist with copying and distribution.

Project File Management – You will help manage project files by organizing documents, maintaining records, updating information, and supporting accessibility. You will help organize project information. You should assist with project file management.

Contract Documentation Support – You will assist with contract documentation by helping organize files, maintaining records, supporting tracking, and ensuring accessibility. You will help manage contract information. You should assist with contract management.

Data Entry and Record Support – You will help perform data entry by assisting with input, updating records, maintaining accuracy, and supporting organization. You will help organize operational data. You should assist with data entry.

How to Apply:

Send your updated CV to vacancies@burtplace.ae. Please highlight your administrative support and coordination experience and professional capabilities, your organizational and coordination abilities, your communication and interpersonal skills, your educational background and relevant training, your computer proficiency and software skills, your ability to manage multiple tasks, priorities, and coordination responsibilities, your commitment to maintaining confidentiality and professionalism, your enthusiasm for supporting office operations and organizational needs, your coordination and facilitation skills, your time management capabilities, your UAE or Abu Dhabi work experience, your construction or contracting industry background if applicable, your reliability and professional demeanor, your willingness to take initiative and assist colleagues, and your approach to providing excellent administrative coordination support. Include a brief cover letter outlining your administrative support and coordination experience and capabilities, your understanding of administrative coordinator responsibilities.

About the Company:

Burtplace General Contracting is a professional construction and contracting organization operating in Abu Dhabi with a strong commitment to administrative excellence, operational coordination, and organizational success through effective administrative coordination and professional support services. The company is seeking accomplished administrative professionals who bring proven administrative support and coordination expertise and professional competency, strong office operations and management knowledge, demonstrated ability to coordinate administrative functions and support multiple stakeholders, excellent communication and interpersonal skills, good coordination and task management abilities, construction and contracting industry familiarity if applicable, and dedication to coordinating administrative operations, assisting with office functions, helping manage activities, maintaining accurate records.