Role Overview:

RPM Rent a Car is seeking an organized and proactive Administrative Assistant to support daily office operations in Dubai. The role involves managing documents, coordinating correspondence, maintaining records, scheduling appointments, and assisting with routine administrative tasks. The ideal candidate should have strong organizational skills, attention to detail, and the ability to coordinate multiple responsibilities while supporting the smooth functioning of the office.

Office Administration:

Provide general administrative support to the team and management. Manage incoming emails, phone calls, correspondence, and routine inquiries. Prepare, organize, scan, and maintain office documents and records. Schedule meetings, appointments, and other administrative activities. Monitor office supplies and coordinate replenishment when necessary.

Documentation and Record Management:

Maintain accurate digital and physical filing systems. Update databases, spreadsheets, and internal records as required. Prepare letters, reports, forms, and other administrative documents. Ensure documents are organized and accessible to authorized team members. Handle confidential business information with professionalism and discretion.

Communication and Coordination:

Coordinate information and documentation between departments. Communicate with customers, suppliers, and other contacts when required. Follow up on pending requests and administrative tasks. Assist with distributing internal notices and relevant office communications. Support effective communication between employees and management.

Operational Support:

Assist with day-to-day administrative activities related to office operations. Maintain schedules and help ensure tasks are completed within deadlines. Support the preparation of reports and routine administrative summaries. Assist with organizing meetings and maintaining related documentation. Perform additional administrative duties assigned by management.

General Office Support:

Keep office records and administrative materials properly organized. Assist with data entry and document verification. Support the team in managing multiple tasks and priorities. Identify administrative issues and communicate them to the appropriate personnel. Contribute to an efficient, organized, and professional office environment.

Essential Skills:

Good written and verbal communication skills. Strong organizational and time-management abilities. Attention to detail and accuracy in documentation. Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. Ability to manage multiple tasks and meet deadlines. Professional attitude and ability to work independently and collaboratively.

Preferred Skills:

Familiarity with office administration and document management procedures. Knowledge of spreadsheets, databases, and administrative software. Ability to coordinate appointments, correspondence, and routine office activities. Experience in the automotive or car rental industry would be beneficial. Ability to handle confidential information responsibly.

How to Apply:

Interested applicants can submit their updated CV to Hr@rpmcar.ae. Please use Administrative Assistant – Dubai as the subject line of your email. Applicants should highlight relevant administrative experience, computer skills, document management, and coordination abilities where applicable.

About the Company:

RPM Rent a Car is the organization recruiting for this Administrative Assistant position. The role supports daily office administration, documentation, and coordination to help maintain efficient business operations.