Role Overview:

Prime Middle East is seeking a well-organized and detail-oriented Administrative Assistant to provide administrative, clerical, and operational support in Dubai. The role involves managing documentation, coordinating schedules, handling correspondence, maintaining records, and assisting different departments with daily administrative requirements. The ideal candidate should have excellent organizational skills, professional communication abilities, attention to detail, and the ability to manage multiple tasks efficiently while supporting smooth office operations.

Office Administration & Daily Operations:

Provide day-to-day administrative support to management and relevant departments. Maintain organized office records, documents, correspondence, and filing systems. Coordinate office supplies, equipment, and general administrative requirements. Assist with daily office activities to ensure efficient workflows and timely completion of tasks.

Documentation & Record Management:

Prepare, review, and organize letters, reports, forms, spreadsheets, and other administrative documents. Maintain accurate digital and physical filing systems for easy access and retrieval. Update databases, employee records, contact lists, and internal documentation when required. Handle confidential documents responsibly and ensure information is stored securely.

Scheduling & Meeting Coordination:

Schedule appointments, meetings, and business activities for management and team members. Coordinate meeting arrangements, including agendas, documentation, and meeting-room requirements. Maintain calendars and communicate schedule changes to relevant stakeholders. Record meeting minutes and follow up on assigned administrative actions when required.

Communication & Correspondence:

Handle incoming calls, emails, messages, and general administrative inquiries professionally. Draft and distribute routine correspondence, internal notices, and business communications. Direct inquiries to the appropriate departments and ensure timely follow-up. Maintain professional communication with employees, clients, suppliers, and other stakeholders.

Data Entry & Reporting Support:

Enter, update, and verify information in spreadsheets, databases, and internal systems. Assist with preparing administrative reports, presentations, summaries, and data records. Check documents and data for accuracy, completeness, and consistency. Support departments with information gathering, document preparation, and routine reporting tasks.

Departmental Coordination & Administrative Support:

Coordinate with different departments to support daily operational and administrative requirements. Assist with preparing purchase requests, expense records, and other supporting documentation where required. Follow up on pending tasks, approvals, and documentation to ensure timely completion. Identify opportunities to improve filing systems, communication processes, and administrative efficiency.

Requirements:

Bachelor’s degree or relevant qualification in Business Administration, Office Management, or a related field. Previous experience as an Administrative Assistant, Office Assistant, or in a similar administrative role. Strong organizational, time-management, and multitasking skills. Good written and verbal communication abilities.

Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook. Ability to prepare documents, maintain records, and handle data accurately. Strong attention to detail and a professional approach to confidential information. Ability to prioritize tasks and work effectively with different departments. Good interpersonal skills and a service-oriented attitude. Knowledge of general office procedures and administrative systems is preferred.

How to Apply:

Interested candidates can submit their updated CV to hrd@primeco.ae with “Administrative Assistant – Dubai” as the email subject line. Candidates should highlight their administrative experience, documentation and record-management skills, proficiency in Microsoft Office, scheduling abilities, and experience coordinating daily office operations. Relevant qualifications, software knowledge, and examples of improving administrative efficiency should also be included in the application.

About the Company:

Prime Middle East is the organization associated with this recruitment opportunity in Dubai. The company is seeking an administrative professional who can support office operations, maintain accurate documentation, coordinate business activities, and contribute to efficient day-to-day administrative processes.