Role Overview – Pyramids Energy is hiring an Administration Officer for a full-time, on-site position based in Abu Dhabi. This position is ideal for organized and professional administrative professionals with strong office coordination, record management, scheduling, communication, and operational support skills. The successful candidate will help manage daily administrative activities, maintain accurate documentation, support management and employees, and coordinate with internal departments and external vendors.

Daily Administrative Operations – You will manage daily administrative activities by organizing tasks, coordinating office requirements, and supporting smooth business operations. You should maintain an organized and professional working environment.

Records and Document Management – You will maintain accurate records, documents, correspondence, and filing systems. You should ensure information is organized, updated, and easily accessible when required.

Meeting and Appointment Coordination – You will coordinate meetings, appointments, schedules, and related arrangements. You should ensure schedules are maintained accurately and communicated on time.

Internal Communication Support – You will support internal communications by sharing information, coordinating requests, and ensuring relevant updates reach the appropriate employees or departments. You should communicate clearly and professionally.

Management Support – You will assist management with routine administrative and operational requirements, including scheduling, documentation, correspondence, and coordination. You should handle management-related tasks efficiently and confidentially.

Employee Administrative Support – You will support employees with routine administrative requirements and assist with resolving general office-related requests. You should provide helpful and professional assistance.

Correspondence Management – You will organize incoming and outgoing correspondence, maintain records, and ensure important communications are properly handled. You should maintain accuracy and professionalism.

Filing and Record Keeping – You will organize physical and digital files, update records, and maintain an efficient filing system. You should ensure documents are properly stored and easy to retrieve.

Vendor Coordination – You will coordinate with external vendors regarding routine administrative requirements, services, deliveries, and other business needs. You should maintain professional communication and timely follow-up.

Department Coordination – You will coordinate with internal departments to collect information, support administrative requirements, and facilitate smooth business processes. You should work collaboratively across departments.

How to Apply:

Send your updated CV to Jessica@pyramidsenergy.ae. Please highlight your administrative experience, office coordination skills, document and record management, scheduling abilities, communication skills, computer proficiency, and experience supporting management, employees, departments, or external vendors. Include a brief cover letter outlining your administrative background and ability to support smooth daily office operations.

About the Company:

Pyramids Energy is a professional organization operating in Abu Dhabi, United Arab Emirates, with a strong commitment to efficient business operations, professional administration, effective coordination, and organizational success. The company is seeking an Administration Officer who brings strong organizational abilities, administrative expertise, communication skills, attention to detail, and dedication to supporting smooth and efficient office operations.