Role Overview – Sea Lion Shipping & Logistics is hiring an Administration Executive for a full-time, on-site position based in Dubai. This position is ideal for accomplished administrative professionals with strong administrative and office operations expertise, shipping and logistics industry knowledge, and the ability to support administrative functions effectively, manage office operations, coordinate HR activities, maintain records, support stakeholders, ensure compliance, and contribute to organizational success within a dynamic shipping and logistics company.

Administrative and Office Operations – You will provide comprehensive administrative support by coordinating processes, managing activities, maintaining systems, and supporting efficiency. You will facilitate smooth office operations and support organizational objectives. You should manage administrative functions professionally.

Office Operations Management – You will manage office operations by overseeing processes, maintaining standards, coordinating activities, and supporting efficiency. You will ensure office functions smoothly and professionally. You should manage office operations effectively.

Administrative Tasks Management – You will manage administrative tasks by organizing activities, coordinating procedures, supporting execution, and maintaining organization. You will facilitate administrative workflow and completion. You should manage administrative duties effectively.

Reception and Front Desk Support – You will support reception by greeting visitors, managing inquiries, directing communication, and maintaining organization. You will represent organization professionally. You should provide professional front office support.

Visitor Management – You will manage visitors by greeting appropriately, directing to personnel, maintaining logs, and supporting protocols. You will maintain professional visitor experience. You should manage visitor interactions.

Phone Management and Communication – You will manage telephone communications by answering calls professionally, routing appropriately, taking messages, and supporting communication flow. You will maintain professional phone standards. You should manage phones professionally.

Email and Correspondence Management – You will manage correspondence by organizing communications, responding professionally, filing appropriately, and maintaining records. You will support communication flow and organization. You should manage correspondence professionally.

Calendar and Schedule Management – You will manage calendars by organizing schedules, coordinating activities, managing time, and preventing conflicts. You will maintain organized scheduling and support efficiency. You should manage calendar operations.

Meeting Coordination and Organization – You will coordinate meetings by scheduling sessions, arranging facilities, preparing materials, and supporting logistics. You will facilitate smooth meetings and conferences. You should organize meetings professionally.

How to Apply:

Send your updated CV to mailk@sealionshippinglogistics.com. Please highlight your administrative and office support experience, your expertise in managing administrative functions and office operations, your communication and organizational abilities, your understanding of HR support and office procedures, your educational background and relevant training, your computer proficiency and software skills, your ability to manage multiple priorities and coordinate diverse activities, your commitment to maintaining confidentiality and professionalism, your enthusiasm for supporting office operations and employee needs, your customer service orientation, your time management capabilities.

About the Company:

Sea Lion Shipping & Logistics is a professional shipping and logistics organization operating in Dubai with a strong commitment to administrative excellence, operational efficiency, and organizational success through effective administrative management and professional support services. The company is seeking accomplished administrative professionals who bring proven administrative expertise and professional competency, strong office operations and management knowledge, demonstrated ability to manage administrative functions and support multiple stakeholders, excellent communication and interpersonal skills, strong organizational and coordination abilities, HR support and administrative procedures knowledge.