Role Overview – Rainbow Dubai is looking for a reliable and organized Admin Executive to join our team in Dubai. This position is ideal for administrative professionals with experience in admin or similar roles who can handle daily administrative tasks, manage documentation, coordinate with teams and clients, and support management needs.

Daily Administrative Tasks – You will handle daily administrative tasks including managing schedules, coordinating appointments, processing paperwork, maintaining office supplies, supporting various departments, and ensuring smooth day-to-day operations that enable the organization to function efficiently.

Document and Record Management – You will manage documents and records by maintaining filing systems, organizing digital and physical files, ensuring proper documentation, tracking important records, ensuring accessibility, and maintaining organized systems that support information retrieval and compliance.

Team and Client Coordination – You will coordinate with teams and clients by facilitating communication, scheduling meetings, relaying messages, ensuring timely responses, supporting collaboration, and serving as a liaison that connects internal teams with external stakeholders effectively.

Email and Communication Management – You will manage emails and office communication by monitoring inboxes, responding to inquiries, drafting correspondence, distributing information, maintaining professional communication standards, and ensuring timely information flow across the organization.

Management Support – You will support management as needed by preparing reports, organizing meetings, conducting research, handling special projects, managing confidential information, and providing administrative assistance that enables leadership to focus on strategic priorities.

Administrative Workflow – You will maintain organized administrative workflows by prioritizing tasks, meeting deadlines, managing multiple responsibilities simultaneously, and ensuring all administrative functions are completed accurately and efficiently.

Office Operations Support – You will support office operations by coordinating with vendors, managing office maintenance issues, supporting facility needs, and handling various operational matters that maintain a functional work environment.

How to Apply:

Apply by sending your CV to info@rainbowsystemdubai.com with the subject line "Admin Executive Application - [Your Name]". Please highlight your experience in admin or similar roles, describing the types of administrative responsibilities you've managed. Emphasize your good communication skills, MS Office proficiency, and well-organized, detail-oriented approach. Include examples of how you've supported management, coordinated with teams and clients, or managed office operations effectively. Confirm your location in Dubai and availability to join.

About Company:

Rainbow Dubai is seeking a reliable and organized Admin Executive who can handle daily administrative tasks, support management, and contribute to smooth office operations in Dubai through effective administrative practices and professional service.