Role Overview:

Fix Shine General Contracting LLC is seeking an organized and dependable Admin Assistant to support daily office operations in Abu Dhabi. The role involves handling documentation, maintaining records, coordinating correspondence, assisting with scheduling, and providing administrative support to management and other team members. The ideal candidate should have strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks efficiently.

Administrative and Office Support:

Perform routine administrative duties to ensure smooth daily office operations. Prepare, organize, and maintain office documents, forms, and correspondence. Manage filing systems for physical and digital records. Assist with printing, scanning, photocopying, and distributing documents. Coordinate meetings, appointments, and internal schedules when required. Support management and colleagues with general administrative assignments.

Documentation and Record Management:

Maintain accurate and up-to-date office records and databases. Organize contracts, invoices, reports, and other business documents. Review documents for completeness and accuracy before filing or submission. Assist in preparing letters, reports, spreadsheets, and internal paperwork. Track incoming and outgoing documents and maintain proper filing procedures. Ensure confidential information is stored and handled appropriately.

Communication and Coordination:

Handle routine telephone calls, emails, and office correspondence professionally. Direct inquiries to the appropriate departments or team members. Coordinate with colleagues to collect information and follow up on pending tasks. Assist with communication between management, employees, suppliers, and other contacts. Provide administrative updates and help ensure information reaches the relevant people. Maintain professional communication when handling requests and inquiries.

General Contracting Administrative Support:

Assist with organizing project-related documents and administrative records. Maintain files for quotations, purchase orders, invoices, and related correspondence as assigned. Coordinate document collection and follow-up with relevant project or office teams. Help track paperwork and administrative deadlines. Support the preparation and organization of routine project reports. Assist with general office coordination to support day-to-day business activities.

Office Operations and Organization:

Monitor office supplies and report replenishment requirements. Maintain an orderly and professional office environment. Update administrative spreadsheets and tracking records as needed. Follow established office procedures and document-handling practices. Prioritize assigned tasks and complete work within required timelines. Provide additional administrative assistance as requested by management.

How to Apply:

Interested applicants are invited to submit their updated CV to info@fixshinellc.com. Please use “Admin Assistant – Abu Dhabi” as the subject line of your email. Applicants are encouraged to highlight relevant administrative experience, document management skills, computer proficiency, communication abilities, and experience supporting office operations in their applications.

About the Company:

Fix Shine General Contracting LLC is the organization offering this Admin Assistant opportunity in Abu Dhabi. The position supports office administration, documentation, communication, and coordination to help maintain organized and efficient business operations.