Role Overview – Here-O Donuts is hiring an Admin Assistant for a full-time, on-site position based in Dubai. This position is ideal for accomplished administrative professionals with strong administrative operations and office management expertise, food service and hospitality industry knowledge, and the ability to manage administrative functions effectively, coordinate office operations, support business activities, maintain records, assist stakeholders, ensure organization, and contribute to organizational success within a dynamic food service and donuts organization.

Administrative Operations Management and Coordination – You will manage administrative operations by coordinating processes, organizing activities, maintaining systems, and supporting efficiency. You will facilitate smooth office operations and support organizational objectives. You should coordinate administrative duties professionally and effectively.

Office Operations Coordination – You will coordinate office operations by assisting with processes, maintaining standards, helping organize activities, and supporting efficiency. You will help ensure office functions smoothly and professionally. You should assist with office coordination.

Administrative Task Coordination – You will coordinate administrative tasks by organizing activities, managing procedures, supporting execution, and maintaining coordination. You will help facilitate administrative workflow and coordination. You should coordinate administrative duties.

Reception and Front Desk Support – You will support reception by greeting visitors, helping manage inquiries, directing communication, and maintaining organization. You will represent company professionally. You should provide professional front office support.

Visitor Management and Coordination – You will help manage visitors by greeting appropriately, directing to personnel, maintaining logs, and supporting protocols. You will help maintain professional visitor experience. You should assist with visitor interactions.

Phone Management and Communication – You will help manage telephone communications by answering calls professionally, routing appropriately, taking messages, and supporting communication flow. You will maintain professional phone standards. You should answer phones professionally.

Email and Correspondence Management – You will help manage correspondence by organizing communications, responding professionally, filing appropriately, and maintaining records. You will support communication flow and organization. You should manage correspondence professionally.

Calendar and Schedule Coordination – You will help manage calendars by assisting with schedules, supporting coordination, managing details, and preventing conflicts. You will help maintain organized scheduling. You should assist with calendar management.

Meeting Coordination and Support – You will help coordinate meetings by assisting with scheduling, arranging facilities, preparing materials, and supporting logistics. You will help facilitate smooth meetings. You should assist with meeting organization.

How to Apply:

Send your updated CV to admin@hereodonuts.com. Please highlight your administrative support and operation experience and professional capabilities, your coordination and administrative abilities, your communication and interpersonal skills, your educational background and relevant training, your computer proficiency and software skills, your ability to manage multiple administrative and business tasks and priorities, your commitment to maintaining confidentiality and professionalism, your enthusiasm for supporting office operations and business needs, your coordination and facilitation skills, your time management capabilities.

About the Company:

Here-O Donuts is a professional food service and hospitality organization operating in Dubai with a strong commitment to administrative excellence, operational coordination, and organizational success through effective administration management and comprehensive business support services. The company is seeking accomplished administrative professionals who bring proven administrative support and operations expertise and professional competency, strong office operations and business management knowledge, demonstrated ability to coordinate administrative functions and support multiple stakeholders, excellent communication and interpersonal skills, good coordination and task management abilities, food service and hospitality operations familiarity if applicable.